What is an approved notice?
An approved notice, in relation to a sale of petroleum products, is an invoice that shows:
the name and address of the vendor
the name and address of the purchaser
the sale price of the petroleum products
the date of the sale
the volume (in litres) of the petroleum products sold
that a subsidy has been claimed or is to be claimed for petroleum products and either, or both, of the following:
- the rate of subsidy claimed or to be claimed,
- the subsidy zone (or, if the petroleum products are sold by direct retail sale, the address of the premises to which they are delivered for sale).
The authorised person is to give the purchaser the approved notice within 30 days after delivery of the petroleum products and to retain a copy of the notice for at least 5 years after the date of sale.
A notice may/can be an invoice, or a form approved by the Chief Commissioner. Where the invoice does not contain the rate of subsidy or the zone where the subsidy was passed on, the authorised person must advise the purchaser of the subsidy rate within 30 days after the first sale of subsidised product, and again within 30 days of any subsequent changes to the rate.
Where a person buys subsidised petroleum products from an authorised person, and sells those products, they must give the purchaser the approved notice within 30 days after the delivery of the petroleum products. They must keep a copy of the notice for not less than 5 years after the date of sale.
